Partner with Us
Vendors desiring to do business with the OC San must complete the online registration process.
BIDS & RFPS
All procurements follow OC San's Purchasing Ordinance and all applicable government regulations.
OC San currently uses OpenGov. This system streamlines the solicitation process, offers cost benefits, maintains vendor consistency, and ensures a fair procurement. There is absolutely no cost for contractors or suppliers to register or utilize OpenGov. You may subscribe to OC San’s solicitations by navigating to OC San's OpenGov Vendor Portal and clicking the “Subscribe” button.
For more information about how to register, please see the help file, located here.
Tip: OC San recommends that vendors register at least one additional contact person’s email address to receive notices in case the main contact is unavailable.
VENDOR PORTAL
To submit a response to one of the below listed solicitations, please be sure to register on OpenGov. Once registered, you can search solicitation opportunities, download documents, and submit responses online. Ensure your profile is kept updated and includes commodity codes and DIR registration details. For technical assistance, email support@opengov.com.
Business Hours:
Monday - Thursday
7:30 am to 4:30 pm
Friday
8:00 am to 3:30 pm.
Questions?
Public Works, Design, Architecture, & Engineering Services: contracts@ocsan.gov
Goods and Services: purchasing@ocsan.gov
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Insurance Requirements
In all instances where vendor personnel enter OC San’s property to repair, install, service, construct, consult etc., insurance verifying coverage pursuant to OC San’s insurance requirements must be provided. Be prepared to provide proof of insurance coverage with OC San named as additionally insured.
DISCLAIMER: All OC San’s non-public works purchases of materials, services and equipment are made only by authorized purchase orders issued by the Contracts, Purchasing & Materials Management Division. Additions or changes to purchase orders are not permitted without consent of the Contracts, Purchasing & Materials Management Division. No individual outside the Contracts, Purchasing & Materials Management Division can commit OC San to a procurement.
Vendor FAQ
Vendors interested in doing business with the OC San may register online by selecting the OC San's OpenGov Vendor Portal link.
The current list may be accessed by selecting the following link: OC San's OpenGov Vendor Portal.
For design, architecture, and other engineering services, please select either the orange ‘Design Schedule’ or ‘Planning Schedule’ button above under “RFP Schedule”.
For public works constructions projects, please select the orange ‘Advertising Schedule’ button above under “Construction Advertising Schedule.”
The documents may be obtained by using the following link: OC San's OpenGov Vendor Portal.
- Login to your firm’s OpenGov Account
- Select the applicable project
- Select the “Attachments” Tab
The Planholders list may be obtained by using the following link: OC San's OpenGov Vendor Portal.
- Login to your firm's OpenGov Account
- Select the applicable project
- Select the “Followers” Tab
The Pre-Bid/Pre-Proposal conference is a meeting held to discuss the Invitation for Bid (IFB), Notice Inviting Bid (NIB), or Request for Proposals (RFP) for the particular project. This meeting gives you the opportunity to ask questions and to request clarifications. Pre-Bid/Pre-Proposal conferences are held for most IFBs, NIBs, and RFPs solicited by OC San.
The Pre-Bid/Pre-Proposal conferences and Job Walks/Site Visits are not always mandatory, but interested parties are encouraged to attend. If the Pre-Bid/Pre-Proposal conference or Job Walk/Site Visit is mandatory the IFB, NIB, or RFP will state that it is mandatory.
OC San’s Buyers will meet vendors by appointment only. Please email Purchasing@ocsan.gov to set up an appointment directly with the Buyer.
Advance registration is recommended to help reduce the wait time with security. This can be accomplished by submitting an email as directed in the solicitation documents or to Purchasing@ocsan.gov for a meeting with a Buyer. On the subject line of the email, please include: “Project Number [Type of meeting] - Visitor Registration”. The body of the message should include the company name, and for each attendee, the first and last name, phone number, and email address.
Upon arrival at OC San’s Headquarters, Plant 1 or Plant 2 facility, visitors must obtain a temporary visitor identification badge by providing either a driver’s license, California Department of Motor Vehicles issued photo identification card, passport, or other form of identification that establishes identity. Depending upon the number of visitors, waits of 30 minutes may be expected with the sign-in process; therefore, visitors should plan their arrival accordingly. Upon leaving OC San, all visitors must return their temporary identification badges to security.
Yes. Attendees are required to wear long pants, long or short sleeved shirts (no tank tops), and all the listed personal protective equipment that meets the following criteria:
- Enclosed Safety Toed Shoes must meet ASTM F2413. ASTM numbers must be legible on the tongue or insides of the shoes.
- Safety Glasses must meet ANSI Z87.
- Hard Hats must meet ANSI Z89.1.
- Safety Vest must meet ANSI/SEA 107-2004 Class 2 requirements.
OC San will not provide personal protective equipment to attendees. Job Walk participants who do not have the appropriate personal protective equipment will not be allowed to participate in the Job Walk/Site Visit due to safety concerns. Please refer to the solicitation documents for specific requirements for the Job Walk/Site Visit.
The complete and signed bid/proposal must be submitted using the following link: OC San's OpenGov Vendor Portal and following the instructions in the IFB/RFP.
The requirements/criteria will be identified within the solicitation document for the specific project.
The criteria used to award may be specific to a solicitation and will be defined within the procurement documents. In general, the following applies:
- Bids for goods and non-professional services are normally awarded to the lowest, responsive, and responsible bidder(s).
- RFP award recommendations are based on other criteria in addition to price. The procurement document will specify the method of award.
You may find Bid Tabulations for recent public works construction projects that received Bids within the last 6 months by going to the ‘Recent Construction Bid Results’ page. Bid Tabulations include the following information:
- List of Bidders for the Project
- List of Subcontractors as listed by each Bidder for the Project
- The apparent Low Bidder for the Project
For information on older construction bids, you can request copies by submitting a Public Records Request.